ABOUT SPORT OFFICIALS

The principal auto sport and moto sport official is someone who controls the actual competition and administers the rules and laws of the sport to ensure the proper conduct of a sporting contest in a safe environment. It is only with the support of a team of assistant officials, that the AMA's auto sport and mpoto sport events can happen.

Sport Officials are an essential part of AMA sport. They ensure that the event is participated in fairly, in accordance with the rules. Officiating can be fun, life-changing, contribute to leadership, personal development and is a practical strategy for the industry to encourage people in a non-playing role to stay involved in sport.

The AMA supports the active involvement of people performing the role of an auto/ moto sport official and is committed to raising the profile, expertise and experience of officials. As discussed in the AMA General Events Code, Sport events which are described as either competitive/ timed racing events or non competitive/ untimed testing events are the activities which are normally associated with the sporting use of automobiles and motorcycles.

There are Three primary officials in an AMA Sport event:

The Controller is a volunteer who ensure fairness and safety in AMA sanctioned sporting events and are present in all levels of competitive and non competitive auto/ moto sport activities and operate across all disciplines. In larger AMA sport events, the controller may appoint additional volunteers to play the role of Steward, Referee or Clerk of Course to assist in the management of the event. However the sport controller may play one or two roles in medium size events or may play all three roles in smaller events. 

Examples of AMA sanctioned sport events, which are supervised by a Controller are non competitive motor vehicle events held at permanent or temporary venues, eg. sealed circuits, off road tracks, dirt bike/ 4WD parks, etc and any competitive motor vehicle events held anywhere in Australia.

OVERVIEW OF RESPONSIBILITIES

  • Oversee and approve pre-event planning and documentation
  • Check risk assessments
  • Ensure clear communication with organisers, event teams, participants and parents
  • Hold briefings and debriefings
  • Demonstrate a duty of care
  • Promote responsibility of fair and safe conduct during auto/ moto sport events
  • Approve results, levy and complete reports post event.

BENEFITS OF BEING A CONTROLLER

  • Voluntary workers insurance cover
  • Protector Libaility insurance cover
  • AMA Officials newsletter
  • Free controller's training
  • Support from officials support team and regional events officers

EXPECTATIONS

Regional events officers supervise and support trainee and certified controllers and events at all levels, to enable growth, development and ensure sustainability.

Controllers should be IT literate, in order to complete administration and submit forms online. Strong communication skills are needed in order to enable prompt exchanges, provide clear instructions and give honest feedback.

HOW TO GET INVOLVED?

The AMA always needs new controllers. We rely on a workforce of controllers who ensure all sporting events in the AMA disciplines are conducted in a fair and safe manner. With the many AMA events held every year there is something for everyone. Please Note: AMA certified controllers are required to have an active AMA Club membership. You can not view and apply for controller certification unless you are logged in as a current financial member. Join today!

Find out further information on Controller Training or for information about local opportunities Contact Us.

The secretary assists with administration and provides a point of communication between competitors and event control. 

An AMA Event Secretary has the overall responsibility for the organisation of AMA sport events (competitive and non-competitive). All registered events are run under the codes and regulations of the AMA which coincide with the event insurance cover.

All event secretary's benefit from the AMA's event insurance cover, which is for legal liabilities arising from claims made against an event secretary, official or participant, which involves either bodily injury or property damage to a third party and which have been caused by their negligence.

OVERVIEW OF RESPONSIBILITIES

  • Agree date, budget, format and delivery & register event
  • Book HQ; recruit: referee, leader, first aid, volunteers, marshals, etc
  • Carry out risk assessments & demonstrate a duty of care
  • Contact and communicate with all team members
  • Publicise and promote events and produce programme
  • Manage entries and communicate with participants
  • Organise equipment and signage
  • Complete administration of forms, payment of levy and expenses
  • Compile event report and results.

BENEFITS OF BEING AN EVENT SECRETARY

  • Voluntary Workers insurance cover
  • Protector Liability insurance cover
  • Support from AMA before, during and post tasks
  • Access to a dedicated dashboard for event organiser including useful resources, templates, and guides to help with the delivery of the event
  • Event insurance
  • Event management system
  • Online entry
  • Event listing and marketing
  • Support from AMA's regional events team
  • Event timing
  • Risk assessment guidance

ROLE EXPECTATIONS

Fulfil event organisation requirements within the standard timescales.

HOW TO GET INVOLVED?

The AMA always needs new secretary's. Please Note: AMA certified secretary's are required to have an active AMA Club Membership. You can not view and apply for secretary certification unless you are logged in as a current financial member. All secretary's must complete the AMA Volunteer Training prior to commencing any volunteer work with the AMA.

An Event Assistant is a volunteer that helps race control to manage AMA sport events. Together, event assistants are the glue that holds together the details of an event. 

VARYING ROLES

The various roles an assistant may perform can be viewed in the Roles and Duties of Event Officials.

OVERVIEW OF RESPONSIBILITIES

  • Number and location of assistants will be dependent on the Risk Assessment requirements 
  • Briefed by Event Organiser to clearly understand their role 
  • Warn participants of possible hazards and to provide a visual aid to event signage 
  • Each assistant should receive a risk awareness briefing for the designated area in which they are due to cover (this should be conducted by the individual who completed the final risk assessment) 
  • Hi Viz clothing should be provided to all assistants 
  • Participants must be made aware that they are solely responsible for their safety and the presence of an assistant is no excuse to ignore the rules and regulations 
  • Assistants are encouraged to report illegal and inconsiderate behaviour to the event organiser, giving details of the circumstances of the offence. The organiser shall then take such action as is considered necessary. 

BENEFITS OF BEING AN EVENT ASSISTANT

  • Voluntary Workers insurance cover
  • Protector Liability insurance cover 
  • Officials newsletter
  • Free assistants training
  • Support from officials support team and regional events officers

EXPECTATIONS

Regional events officers supervise and support assistants and events at all levels, to enable growth, development and ensure sustainability. Strong communication skills are needed in order to enable prompt exchanges, provide clear instructions and give honest feedback.

HOW TO GET INVOLVED?

The AMA always needs new assistants. We rely on a workforce of assistants who ensure all AMA events are conducted in a fair and safe manner. With the many AMA events held every year there is something for everyone. 

Please note AMA certified assistants are required to hold an active AMA Club Membership. This is an insurance requirement. You can not view and apply for assistant certification unless you are logged in as a current financial member. 

Once you are a member and have commenced the Volunteer Training, which is learning more about the club in order to become better volunteers, grassroots activists and membership promoters, you can sign up to get your free Assistance Certification.

And don't forget to have a look around the Assistants Resources area where you can find links to helpful videos and documents.

Sport Officials Qualifications

 There is no formal qualification required to be an Event Assistant apart from the education that assistants will receive at an event, however the AMA has a commitment to support and encourage you in developing and contributing to auto and moto sport and recreation, whether it be at Club or Regional, State or National level. To become a certified AMA Assistant you must first be logged in as a current AMA Club Member, so you can view the information about Volunteer Training

Through the online volunteer training course, members learn more about the club in order to become better volunteers, grassroots activists and membership promoters. Together, we will promote the automobile and motorcycle lifestyle and protect the future of camping, driving, riding and racing in this country.

Once you have commenced the Volunteer Training course, you can sign up to register as an Event Assistant.

Assistant Registration Requirements

To maintain your registration you must:

  1. Maintain Assistant Registration with AMA during the period. This will ensure the offical is covered by indemnity insurance.
  2. If not exempt, maintain a current Working with Children Check relevant to the state or territory in which you will be working.
  3. Each year, undertake assistant duties at a minimum of three (3) events.
  4. You will be required to submit a duty log of your officiating activities.

ADDITIONAL RESOURCES

AMA Officials Duty Log

AMA Officials Manual

AMA Code of Conduct

There is no formal qualification required to be an Event Secretary as it is an administrative role.

To become a certified Controller you will need to either:

  1. prove your past or current Referee/ Steward/ Clerk of Course or equivalent qualifications obtained from other national associations and complete and pass the AMA Controllers test; or
  2. complete an education and training program to provide you with the skills and knowledge to enable you to officiate as a Controller and complete and pass the AMA Controllers test.

Below is a brief outline of how you become an AMA Controller.

Start as a Trainee Controller

A Trainee Controller is a person that does not hold any Referee/ Steward/ Clerk of Course or equivalent qualifications from the AMA or other national association or have any Controller experience. To get started, all Trainee Controllers must first sign up to officiate as an Event Assistant with the AMA and enrol and commence the Australian Institute of Sport (AIS) Community Officiating General Principles (COGP) online course. This course has been developed to assist officials learning the basic skills they will need to officiate effectively. 

A Trainee Controller may only 'Assist' an AMA-certified controller and must keep a duty log of all officiating activities. In the event that an AMA-certified controller is unable to perform his/ her duties at an event for health or other reasons and the Trainee Controller is confident in his/ her abilities to Control, the Trainee Controller may become the Acting Controller under supervision of the AMA national events manager, to ensure continuity of the event. 

Once the Trainee Controller has successfully completed the AIS COGP online course and has logged a nominal amount of endorsed hours by the Supervising Controller, the AMA national trainer aassessor will verify the endorsement and upon approval, the Trainee Controller may apply for an AMA Sport Controller Level 1 Certification.

There are two levels of AMA Sport Controllers:

Level 1 Club/Regional Sport Controller

If you already have previous or existing Referee/ Steward/ Clerk of Course officials qualifications with other national sporting bodies, the AMA will recognise those qualifications as sufficient and the official may immediately apply for an AMA Sport Controller Level 1 accreditation.

During your time as a Level 1 Sport Controller, you should am to develop Advanced Level Officiating General Principles, which will permit you to advance as a Level 2 State/ National Controller. To register Please complete the Level 2 Controller Course - Expression of Interest form.

Level 2 State/ National Controller

To obtain an AMA State/ National Level 2 Controller accreditation, you must have had at least two years of experience as an active Club/Regional Controller with the AMA or hold a current state/ national qualification or equivalent with any other national sporting organisation.

About the Courses

All officiating courses are delivered under the guidelines of the National Officiating Accreditation Scheme (NOAS), an Australian Sports Commission (ASC) program, managed by the ASC’s Coaching & Officiating Unit. All AMA Controllers are recognised as having met the standards under the NOAS, recognised by the Commonwealth and State/Territory governments. 

All NOAS accreditations are valid for the term of your AMA Club membership but you must be able to show that you have been an active controller and have undertaken activities that will keep you current.

Controller Accreditation Requirements

To maintain your accreditation you must:

  1. Maintain Sport Controller Authorisation with AMA during the accreditation period. This will ensure the offical is covered by professional indemnity insurance.
  2. Maintain a current Working with Children Check relevant to the state or territory in which you will be working.
  3. Each year, undertake controller duties at a minimum of three (3) events.
  4. You will be required to submit a duty log of your controller and officiating activities.

ADDITIONAL RESOURCES

AMA Controllers Duty Log

AMA Controllers Manual

AMA Code of Conduct